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The Policy Manager of the lawcode Suite for clear management of guidelines and policies

The Policy Manager of the lawcode Suite is the central platform for managing and documenting all company policies. Whether policies on compliance, data protection or IT security: with the Policy Manager, you can manage all policies in a structured, traceable and audit-proof manner in one place.

Central policy library and all policies in one place
Real-time policy confirmation and tracking
Seamless compliance integration with other lawcode systems
Dashboards & reports for a complete overview

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Over 1,500 companies already trust the lawcode Suite

Centrally manage guidelines and strengthen compliance

Clearly structured policy management is the basis for reliable compliance in the company. With the lawcode Suite's Policy Manager, you can keep an eye on all policies in one place, efficiently manage approval processes and automatically secure evidence. This ensures that your guidelines are always up-to-date, transparent, comprehensible and documented in a legally compliant manner.

Central policy management: The Policy Manager allows you to keep an eye on all policies: from compliance and data protection to IT security and money laundering prevention. All policies are stored, versioned and released centrally. This allows you to access up-to-date, verified content at any time and maintain an overview.
Automated processes & workflows: Make your work easier with the Policy Manager: checking and approval processes run automatically, notifications are sent in good time and all steps are fully documented. This allows you to maintain control over your guidelines and policies efficiently, transparently and without additional effort.
Transparent evidence & confirmations: The Policy Manager records and documents employee confirmations centrally. Overviews and reports show at a glance who has already confirmed that they are aware, which is a clear advantage for internal audits or external reviews.
Integration & Security: Manage all compliance issues centrally via one platform: clearly structured and without system breaks. The Policy Manager integrates seamlessly into the lawcode Suite and combines your policy work with training, disclosures and whistleblowing processes.

The challenges of policy management

Find out how the Policy Manager helps to simplify and standardize policy processes and make them efficient in the long term.

Organize guidelines centrally

In many companies, policies are spread across different departments. The Policy Manager brings order to the system: all documents are bundled in one place, neatly structured and clearly assigned. This means you always know which guidelines apply and avoid duplicate versions or gaps in information.

Standardize approval and testing processes

Guidelines are subject to regular updates and must be checked and approved. A process that is still carried out manually in many companies. The Policy Manager ensures standardized processes: checks and approvals are digitally controlled and automatically documented. This keeps processes transparent and traceable, without any additional effort.

Securely document knowledge

In many companies, it is a challenge to keep track of all policy confirmations. The Policy Manager provides a remedy here: employees are automatically reminded to catch up on outstanding confirmations, and all confirmations are recorded centrally and comprehensibly. This means that all the necessary evidence is always available for inspections or audits.

Manage exceptions and special cases transparently

In practice, deviations from existing guidelines cannot always be avoided. With the integrated exception management system, you can still maintain an overview: Special approvals are recorded, responsibilities assigned and decisions documented in a comprehensible manner. This means that every exception is recorded transparently and in an audit-proof manner.

Managing compliance holistically

Policy management doesn't stop at document management. The Policy Manager links your policies directly to training, disclosures and conflict notifications within the lawcode Suite. This creates an end-to-end system that links all areas of compliance.

Reports & dashboards for full transparency

There is often no quick overview of which policies are current, confirmed or overdue. The Policy Manager provides clarity here: with informative dashboards and automatically generated reports, you can see at a glance where action is required. Progress, gaps and risks are presented transparently.

Voices of our customers

How our customers rate our compliance and ESG modules

As one of the leading retail and tourism groups in Europe, Hintbox is an important component of our compliance strategy. The digital platform enables us to record concerns and complaints … As one of the leading retail and tourism groups in Europe, Hintbox is an important component of our compliance strategy. The digital platform enables us to record concerns and complaints about possible compliance violations securely and anonymously, as well as to communicate smoothly with the whistleblower in compliance with data protection regulations and to protect them in the process. Thanks to the Hintbox, we can identify potential risks at an early stage and respond appropriately.

As one of the leading retail and tourism groups in Europe, Hintbox is an important component of our compliance strategy. The digital platform enables us to record concerns and complaints about possible compliance violations securely and anonymously, as well as to communicate smoothly with the whistleblower in compliance with data protection regulations and to protect them in the process. Thanks to the Hintbox, we can identify potential risks at an early stage and respond appropriately.

Rewe Group

Compliance Team

As a global automotive supplier and leading specialist for secure vehicle access and authorization systems, we at the Huf Group greatly appreciate the customizable Hintbox. With the dynamic form feature, … As a global automotive supplier and leading specialist for secure vehicle access and authorization systems, we at the Huf Group greatly appreciate the customizable Hintbox. With the dynamic form feature, we can also use internal fields and not only record external notes, but also completely individualize the entire case management. This allows us to optimize our processes and ensure that we meet individual requirements. The Hintbox is a customized solution that helps us to make our work easier.

As a global automotive supplier and leading specialist for secure vehicle access and authorization systems, we at the Huf Group greatly appreciate the customizable Hintbox. With the dynamic form feature, we can also use internal fields and not only record external notes, but also completely individualize the entire case management. This allows us to optimize our processes and ensure that we meet individual requirements. The Hintbox is a customized solution that helps us to make our work easier.

Frank Kuppen

Group Compliance Officer of Huf Hülsbeck & Fürst GmbH & Co.

Thanks to the Hintbox, we as a child and youth welfare organization can record the concerns of children, parents and employees easily and promptly. The information can be processed confidentially … Thanks to the Hintbox, we as a child and youth welfare organization can record the concerns of children, parents and employees easily and promptly. The information can be processed confidentially and quickly, which helps us to resolve problems at an early stage and ensure the satisfaction of our employees, parents and children and young people.

Thanks to the Hintbox, we as a child and youth welfare organization can record the concerns of children, parents and employees easily and promptly. The information can be processed confidentially and quickly, which helps us to resolve problems at an early stage and ensure the satisfaction of our employees, parents and children and young people.

Philipp Kohlmann

Risk Management | Compliance | ICS Officer - Outlaw gGmbH

We are delighted with the Hintbox. The barrier-free design of the system is a great benefit for us. It is easy to use and reliable. The cooperation with the Hintbox … We are delighted with the Hintbox. The barrier-free design of the system is a great benefit for us. It is easy to use and reliable. The cooperation with the Hintbox team, who work with us to ensure that Hintbox is accessible at all times, is particularly noteworthy. We can recommend Hintbox to anyone looking for a user-friendly and secure way to share confidential information.

We are delighted with the Hintbox. The barrier-free design of the system is a great benefit for us. It is easy to use and reliable. The cooperation with the Hintbox team, who work with us to ensure that Hintbox is accessible at all times, is particularly noteworthy. We can recommend Hintbox to anyone looking for a user-friendly and secure way to share confidential information.

Stephan Klose

Media designer

As an internationally active company in the production of innovative and reliable connectivity solutions, the Neutrik Group relies on security and efficiency. Thanks to the Hintbox, we have found a … As an internationally active company in the production of innovative and reliable connectivity solutions, the Neutrik Group relies on security and efficiency. Thanks to the Hintbox, we have found a powerful solution that allows us to fulfill our specific requirements in a flexible way and thus securely and anonymously record possible compliance violations within the entire Neutrik Group. The Hintbox is now an indispensable part of our compliance strategy and helps us to maintain our high level of quality in all areas. Thanks to the user-friendly and secure solution, we can identify potential risks at an early stage and deal with them efficiently.

As an internationally active company in the production of innovative and reliable connectivity solutions, the Neutrik Group relies on security and efficiency. Thanks to the Hintbox, we have found a powerful solution that allows us to fulfill our specific requirements in a flexible way and thus securely and anonymously record possible compliance violations within the entire Neutrik Group. The Hintbox is now an indispensable part of our compliance strategy and helps us to maintain our high level of quality in all areas. Thanks to the user-friendly and secure solution, we can identify potential risks at an early stage and deal with them efficiently.

Dr. Katharina Rainer-Theurl

Corporate Legal Counsel

Individual start page

On their personal start page, employees can see which guidelines they have already confirmed and which are still outstanding. This ensures that no important guidelines are overlooked. The start page is clearly laid out and shows all relevant information in a bundled format, including reminders and due dates. This allows employees to maintain an overview at all times and complete their tasks easily and efficiently.

Customize guidelines individually

In the Policy Manager, policies can be easily created, edited and adapted to the needs of your company. Whether text changes, formatting or the insertion of additional information: all adjustments can be made without IT effort. This means that your documents are always up-to-date and up to date, while versions are automatically saved and changes remain fully traceable.

Employee view

Employees can view and confirm guidelines directly. The presentation is clearly structured so that employees can easily read the content and download it if required. After acknowledgement, the confirmation is automatically documented and stored in the Policy Manager. This means that it is always clear who has read which policy.

Evaluations & Dashboard

The dashboard provides a clear overview of the current status of all policies. You can see at a glance which policies have been read, confirmed or are still open, broken down by department, time period or subject area. Detailed evaluations help to measure progress and identify risks at an early stage. This allows managers to make targeted adjustments and ensure that all employees are up to date.

Version history & workflows

The Policy Manager allows you to keep track of all versions of your policies, from the first draft version to the currently valid edition. Changes, approvals and responsibilities are automatically documented and can be tracked at any time. Thanks to the integrated workflows, everyone involved knows exactly which phase a policy is in and which steps are due next. This ensures clear processes, less coordination effort and complete traceability.

The most frequently asked questions about the Policy Manager

The Policy Manager automates the entire lifecycle of your policies, from creation and approval to publication and versioning. Reminders and expiry notices ensure that documents are regularly reviewed and always kept up to date.

Via the personal start page, employees can immediately see which guidelines they have already confirmed and which are still open. Thanks to search and filter functions, they can quickly find the content relevant to them.

Yes, as soon as employees have read and confirmed a policy, this is automatically recorded in the system. This allows you to fulfill inspection and verification obligations without additional effort.

Yes, the Policy Manager is fully integrated into the lawcode Suite and can be combined with modules such as training, whistleblower system or risk management.

When updates are made, the system automatically informs all affected employees. New versions are clearly marked and a new confirmation can be requested if necessary. This ensures that everyone is kept up to date.

Make your processes more sustainable, transparent and efficient with the lawcode Suite.

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