From the central policy library to automated approval workflows and audit-proof acknowledgement: Policy Manager makes your policy management audit-proof and efficient.
The challenge
Auditors and authorities expect not only that guidelines exist, but also that their acknowledgement, versioning and release are fully documented.
Guidelines on network drives, on the intranet and in email attachments - nobody knows which version is the latest. Without a central source, information gaps and version chaos arise.
Employees have signed guidelines, but when? Which version? Without digital confirmation, the audit-proof evidence per person is missing during audits.
Review and approval cycles by email: confusing, time-consuming and without an audit trail. Who approved what and when? Without a system, this is almost impossible to track.
The Policy Manager
From the central library to automatic workflows and verifiable acknowledgement, all in one platform.
All guidelines in one place, versioned, structured and searchable.
Changes documented in a traceable manner, no more outdated documents.
Digital inspection and approval processes with a complete audit trail.
Obtain employee confirmations automatically and document them verifiably.
Due dates and reminders to owners, auditors and employees.
Real-time overview of status, acknowledgement and open points.
Link to training, disclosures and whistleblower processes.
Manage deviations and special approvals in a controlled and traceable manner.
Central library
Eliminate manual processes with policy compliance automation. Use preconfigured workflows to optimize creation, review and approval cycles.
Acknowledgement & confirmation
Automate acknowledgement processes. See at a glance who has confirmed and where reminders are necessary, documented in an audit-proof manner for every audit.
Release workflows
Digital workflows replace email ping-pongs. Every step is automatically documented: who checked when, who approved, which version is current. Automatic notifications to reviewers and approvers Complete audit trail: who, when, what - audit-proof
Dashboards & reports
See immediately which guidelines are up to date, where action is required and which confirmations are still missing. Automatically generated reports can be used immediately for audits.
Your advantages
Centralized control, seamless verification and seamless integration into the lawcode suite.
All policies centralized, versioned and searchable. No more file server chaos and version confusion.
Automatic confirmations per employee with time stamp, version and audit-proof documentation.
Review, approval and publication run automatically. No more e-mail ping-pongs.
Reports for auditors, management and authorities can be generated and exported at the touch of a button.
Hosting in Germany, ISO 27001 certified and fully GDPR-compliant.
Link to training, whistleblower system and disclosures, no silo, one system.
Frequently asked questions
The policy management module is the central platform for managing and documenting all company policies. It covers the entire life cycle, from creation, review and approval to verifiable acknowledgement by employees.
All types of corporate policies: compliance, data protection, IT security, anti-corruption, code of conduct, money laundering prevention, ESG guidelines and more. You can create and structure as many policies as you like.
Employees are automatically notified of new or updated guidelines. They confirm their acknowledgement digitally, with a time stamp and version information. Pending confirmations are automatically reminded and displayed in real-time dashboards.
Every change to a policy automatically creates a new version. All previous versions are stored in a traceable manner. You can always see who checked, approved or confirmed which version and when.
Yes, the policy management module is fully integrated into the lawcode suite and links seamlessly with training courses (training module), the whistleblower system (HinSchG module), the approvals & authorizations module and the supply chain module. The result is networked compliance management without silos.
See in 30 minutes how the Policy Manager centrally manages your policies, automates acknowledgements and generates audit-proof evidence for auditors.
Eine Plattform, alle Regulierungen.
Lieferantenrisiken erkennen, bewerten und aktiv steuern, über die gesamte Wertschöpfungskette hinweg.
Geodaten erfassen, Sorgfaltserklärungen erstellen und Entwaldungsfreiheit lückenlos nachweisen.
Nachhaltigkeitsberichte ESRS-konform erstellen – strukturiert, auditierbar und fristgerecht.
Sichere, anonyme Meldekanäle bereitstellen – gesetzeskonform und vertrauenswürdig für alle Beteiligten.
Geschenke, Einladungen und Freigaben digital erfassen und revisionssicher genehmigen lassen.
Compliance-Schulungen zuweisen, durchführen und dokumentieren – mehrsprachig und nachweisbar.
Policies zentral versionieren, verteilen und die Kenntnisnahme risikofrei verwalten.
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