From mobile declarations and individual approval processes to a seamless audit trail: the Approvals module digitizes and automates your approval processes, legally compliant and set up in minutes.
Raw materials concerned
The challenge
Regulators and auditors expect companies to actively manage corruption risks when it comes to gifts and invitations. Those who rely on email approvals and Excel lists will have a documentation problem in an emergency. Structured registers for gifts, invitations and conflicts of interest provide a remedy here.
Without a specialized system, it is difficult to ensure transparency when accepting and giving gifts. Potential conflicts of interest and compliance violations remain undetected.
Employees need clear guidelines on financial limits and processes. Without a centralized system, guidelines are easily misunderstood and the risk of violations increases.
Without automated tools, approval procedures are time-consuming and inefficient. Delays and uncertainties affect the entire compliance strategy.
Our solution
Experience efficient and seamless management of approval processes, from mobile declarations to automated audit trails.
Centrally record and approve the acceptance and awarding of gifts.
Declare business meals and events and approve them according to guidelines.
Check and document donations and sponsorship requests in a compliant manner.
Report and systematically assess potential conflicts of interest.
Smart rules: automatic approval below threshold, escalation above.
Declare gifts directly from your smartphone, anytime and anywhere.
Complete documentation of all processes for inspectors and audits.
Company-wide control & overview of approvals & authorizations of gifts, donations or similar.
Mobile declaration
Your employees can declare gifts conveniently from their smartphone. The mobile solution simplifies the process and ensures that all transactions are reported quickly and efficiently, no matter where.
Individual approvals
Define individual approval processes and thresholds depending on category, department or amount. Every request goes through the correct approval process - automatically and rule-based.
Automated processes
Use automated approvals, notifications and escalations. Routine requests below the threshold are processed smoothly, more complex cases go through the multi-stage approval process.
Audit trail & reporting
Every application, every approval and every rejection is automatically documented. Generate reports for internal audits or external auditors at any time with just one click.
Your advantages
The Approvals module turns your gift policy into a lived practice, digitally, automatically and verifiable at any time.
Declare gifts directly from your smartphone. Photo upload for receipts included, done in under 2 minutes.
Implementation in one day. No lengthy setup, no IT projects, immediately compliant.
Smart rules automatically approve below the threshold. Complex cases escalate in multiple stages.
Seamless documentation of all processes. Reports for inspectors and auditors at the touch of a button.
End-to-end encryption, role-based access control and ISO 27001 certified.
Support for more than 30 languages, ideal for international teams and subsidiaries.
Frequently asked questions
The Approvals module is a software solution that helps companies to efficiently manage and automate approval processes for gifts, invitations, donations and conflicts of interest. It provides a central platform for submitting, tracking and approving all processes.
Implementation is usually completed within one day. No lengthy IT project, you define your rules and threshold values and can get started straight away.
Yes, the Approvals module offers a fully responsive view. Employees can submit, approve or reject applications directly from their smartphone, no matter where they are.
Yes, the module uses end-to-end encryption (E2E) and role-based access controls. Hosted in Germany, ISO 27001 certified and fully GDPR compliant.
Yes, we offer a free trial version so that you can get to know the functions and benefits before you make a purchase decision. You can also book a personal live demo.
Implement now
See in 30 minutes how the Approvals module compliantly maps gifts, invitations and conflicts of interest for your company and how quickly it can be set up.
Eine Plattform, alle Regulierungen.
Lieferantenrisiken erkennen, bewerten und aktiv steuern, über die gesamte Wertschöpfungskette hinweg.
Geodaten erfassen, Sorgfaltserklärungen erstellen und Entwaldungsfreiheit lückenlos nachweisen.
Nachhaltigkeitsberichte ESRS-konform erstellen – strukturiert, auditierbar und fristgerecht.
Sichere, anonyme Meldekanäle bereitstellen – gesetzeskonform und vertrauenswürdig für alle Beteiligten.
Geschenke, Einladungen und Freigaben digital erfassen und revisionssicher genehmigen lassen.
Compliance-Schulungen zuweisen, durchführen und dokumentieren – mehrsprachig und nachweisbar.
Policies zentral versionieren, verteilen und die Kenntnisnahme risikofrei verwalten.
DE