From anonymous reporting to case processing and timely feedback: The whistleblower system digitizes your entire whistleblowing process, legally compliant with the HinSchG, EU Whistleblower Directive and LkSG complaints procedure.
The challenge
Since July 2023, companies with 50 or more employees must set up an internal reporting office. Those who fail to act risk fines.
Whistleblowers should be able to make personalized or anonymous reports, but it must still be possible to communicate back. It is practically impossible to present the entire case history transparently by e-mail or letterbox.
The HinSchG requires a confirmation of receipt within 7 days and a response within 3 months. Without a system, you will quickly lose track of current deadlines.
Your process must ensure that whistleblowers are not disadvantaged. Without clear documentation of the protective measures, there is no proof for the authorities.
Legal requirements
The whistleblower system covers all requirements of the Whistleblower Protection Act, the EU Whistleblower Directive and the LkSG complaints procedure.
Secure, digital channel for anonymous, pseudonymous and named reports.
Fully GDPR-compliant return communication without disclosing identity.
Documented protective measures for whistleblowers in accordance with the HinSchG.
Automatic reminders for 7-day confirmation and 3-month feedback.
Structured processing, triage and complete documentation of all cases.
Training tools and templates for internal communication on the reporting channel.
Create or customize existing workflows according to your needs.
Receive complaints at the same time, in accordance with the LkSG.
Enter messages
Whistleblowers can submit a report within a few minutes using a clearly structured form, completely anonymously. Once submitted, they receive login details to check the status, write messages and upload additional files at any time.
Dashboard & key figures
Maintain an overview with customizable dashboards that show you all relevant key figures in real time. Open deadlines, case categories and processing times, all at a glance.
Case processing
All necessary processing steps are clearly documented and the progress of previous interactions can be traced at any time. The integrated triage system automatically prioritizes incoming cases.
Flexible forms
Customize the forms with easily configurable templates. Groups can create additional companies, whistleblowers can select the company in question. You can control access rights granularly.
AI-supported titles & summary (optionally available)
The AI analyses incoming messages and automatically generates a precise title, a structured summary and a categorization with relevant tags. Processors immediately receive a clear overview without having to read the entire message.
AI-supported status summary (optionally available)
The AI summarizes the current processing status of each case in easy-to-understand language. Process steps, open tasks, deadlines and responsibilities are clearly displayed so that no detail is lost.
AI-supported anonymization (optionally available)
The AI automatically recognizes persons, organizations, locations and dates in reports and replaces them with neutral placeholders. This allows cases to be forwarded in compliance with data protection regulations without disclosing sensitive information.
AI-supported remedial measures (optionally available)
Based on the case analysis, the AI proposes concrete remedial measures, prioritized by urgency. Each measure includes responsibilities, timeframes and the relevant regulatory basis so that your team can act immediately.
AI-supported Executive Summary (optionally available)
The AI evaluates all reports for a period and creates an executive summary with KPIs, trend analyses and identified risk areas. The management receives prioritized recommendations for action based on the overall reporting situation.
Your advantages
A platform that combines the HinSchG, EU Whistleblower Directive and LkSG complaints procedure in one system.
Whistleblowers can optionally communicate without revealing their identity, with login data for secure feedback communication and status updates.
7-day confirmation and 3-month confirmation are monitored automatically. No more missed deadlines.
Reporting channel available in over 30 languages, with automatic translation function for international teams and suppliers.
Law firms, consultants and partners offer the system under their own name, fully customizable.
Groups map all subsidiaries. Access rights and case allocation can be controlled for each company.
Hosting in Germany, ISO 27001 certified and fully GDPR-compliant. Highest security standards.
Frequently asked questions
With the whistleblower system, you can implement the requirements of the EU Whistleblower Directive and the national implementation laws (HinSchG) within a few minutes. The system enables optimal case management with a clear dashboard. A separate, clearly structured form is available for whistleblowing, which can be completed in just a few minutes, completely anonymously.
The EU Whistleblower Directive obliges companies with 50 or more employees. However, the whistleblower system can be used regardless of the number of employees, including for legal entities in the public sector, ombudspersons and groups with several subsidiaries.
As a partner, you can offer the whistleblowing system with your logo and name to your clients and customers as an extended service package. The solution is suitable for lawyers, tax consultants, auditors, data protection officers and compliance consultants.
The costs depend on the number of employees and start from €69 net per month for the premium package.
Yes, with the whistleblower system, legal entities in the public sector fulfill the requirements of the EU Whistleblower Directive. Public authority employees and citizens can report irregularities and breaches of the law via the digital system, even anonymously.
Companies with 50 or more employees that do not set up an internal reporting channel risk fines. The obligation has been in force since July 2023, act now.
Prepare now
See in 30 minutes how the whistleblowing system covers anonymous & personalized reporting, case management and deadline control for your company and how quickly it can be set up.
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